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The purpose of this policy is to establish guidelines and best practices for the responsible and secure use of generative artificial intelligence (AI) within our organization. Generative AI refers to technology that can generate human-like text, images, videos, or other media content using AI algorithms.
This policy applies to all employees, contractors, and third-party individuals who have access to generative AI technologies or are involved in using generative AI tools or platforms on behalf of our organization.
Generative AI tools and platforms may only be used for business purposes approved by the organization. Such purposes may include content generation for marketing, website content, product development, research, or other legitimate activities. While we use AI Tools to generate text, images, and videos for our client's marketing, we always have a human double-check the output to ensure accuracy and adhesion to our company's quality standards.
Absolutely no generative AI tools and platforms may be downloaded or otherwise introduced to the company environment without prior written approval from the CEO, Alicia Shapiro, [email protected].
All users of generative AI within our organization must comply with applicable laws, regulations, and ethical guidelines governing intellectual property, privacy, data protection, and other relevant areas.
Users must respect and protect intellectual property rights, both internally and externally. Unauthorized use of copyrighted material or creation of content that infringes on the intellectual property of others is strictly prohibited.
Users are responsible for ensuring that the generated content produced using generative AI aligns with the organization's values, ethics, and quality standards. Generated content must not be used if it is misleading, harmful, offensive, or discriminatory. All users are also instructed to ensure content is not accidentally plagiarized by using Copyscape to check for content duplication.
Our company is committed to making decisions about the use of AI that are responsible, ethical, and aligned with our values. To guide our decision-making process, we will adhere to the following principles:
Access to generative AI tools, platforms, or related systems will be restricted to authorized personnel only. Users must not share their access credentials or allow unauthorized individuals to use the generative AI tools on their behalf.
Generative AI tools and platforms must be configured securely, following industry best practices and vendor recommendations. This includes ensuring the latest updates, patches, and security fixes are applied in a timely manner.
Strong authentication mechanisms, such as multi-factor authentication (MFA), should be implemented for accessing generative AI tools and platforms. Passwords used for access should be unique, complex, and changed regularly.
Users must handle any personal, sensitive, or confidential data generated or used by generative AI tools in accordance with the organization's data protection policies and applicable laws. Inputting sensitive, or confidential organization data into an online AI prompt is prohibited.
Any suspected or confirmed security incidents related to generative AI usage should be reported promptly to the organization's CEO, Alicia Shapiro, [email protected].
Regular monitoring will be conducted to ensure programs are running optimally, and we may decide to switch AI Tools without notice to our customers or employees.
Employees and relevant personnel will receive training on the responsible and secure use of generative AI. This training should cover topics such as ethical considerations, potential risks, security best practices, and compliance requirements.
Regular awareness campaigns and communications should be conducted to reinforce the importance of cybersecurity, responsible AI usage, and adherence to this policy.
Non-Compliance with this policy may result in disciplinary action, up to and including termination of employment or contract, and legal consequences if applicable laws are violated.
This policy will be reviewed periodically and updated as necessary to address emerging risks, technological advancements, regulatory changes.